The Modern Operating System for Private Clubs & Gymkhanas
Unify your club operations with one synchronized platform that seamlessly connects members, waitstaff, chefs, billing, and management powered by real‑time technology, direct ESC/POS printing, and secure multi‑tenant schema isolation for effortless efficiency.
20 Core Capabilities Built for Private Clubs
Every module is designed around the daily operations, committee rules, and member privilege hierarchy of prestigious clubs.
Front Desk & Gate Verification
Instant member lookup by phone number or ID to verify active membership standing, dues status, and clear guest entries.
Profiles & Committee Roles
Centralized member registry storing membership numbers, RFID smartcards, photos, and executive committee roles.
Member Dues & Bill Ledger
Automated tracking of unpaid dining, bar, lodging, and renewal dues under each member. Cashiers clear pending balances in 1 click.
Restaurant & Bar POS
Touchscreen billing designed for high-traffic dining rooms. Handles GST, liquor taxes, discounts, and split payments.
Mobile Waiter Ordering
Waitstaff take table-side orders on phones and tablets. Orders route directly to the kitchen line and bar station.
Live Kitchen Display (KDS)
Sub-second WebSocket order tickets with color-coded station routing (Veg, Non-Veg, Bar). Eliminates paper slips.
Direct ESC/POS Printing
Driver-free printing from web browser to 58mm and 80mm thermal receipt printers over WebUSB or Bluetooth.
"Call for Service" Buzzer
Digital waiter paging enabling seated diners to sound an instant audio and visual alert on staff tablets.
Guest Rooms & Cottages
Track room occupancy, check-in dates, companion charges, tariffs, and housekeeping statuses (Clean, Occupied, Reserved).
Sports Amenities Booking
Court scheduling for tennis, badminton, squash, swimming pool passes, and snooker with strict slot allocations.
Party Halls & Banquets
Advance reservations for banquet halls and lawns with advance deposit tracking and late cancellation penalties.
Liquor & Peg Stock Ledger
Tracks spirits down to the milliliter and 30ml/60ml peg measures. Auto-deducts active volume when poured at the bar.
Bar Wastage & Breakage
Loss registers for bottle drops, transit breakage, or cork taint with mandatory manager audit notes.
Staff Payroll (PF & ESI)
Indian statutory salary automation factoring attendance, advance loans, PF, ESI, Professional Tax, and TDS.
Bank Advice & Batch PDF
Single-click corporate bank transfer advice letters and batch downloadable PDF payslips for employees.
Daily Financial Reports
End-of-day revenue reconciliation across dining, bar, lodging, sports, subscriptions, and expenses.
Annual Dues & Renewals
Automates annual membership fee cycles, identifies renewal deadlines, and sends batch renewal notices.
Affiliated Clubs Directory
Directory of partner golf and country clubs across cities with guidelines, contacts, and map coordinates.
Events & Meeting Minutes
Official archives for Minutes of Meeting (MOM) resolutions alongside push notifications for club galas.
2FA & Role Permissions
SMS OTP and Authenticator app 2FA with strict role-based access permissions and managerial security controls.
Designed for Every Person on the Club Floor
From committee leaders and kitchen chefs to waiters and members, Cluvana eliminates manual friction across all operational touchpoints.
Effortless Privileges & Table Service
Members experience effortless luxury with mobile ordering, instant waiter buzzers, and complete transparency into their dining bills and annual dues.
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Table-Side Ordering & Buzzer: Browse food & beverage menus and tap "Call for Service" to sound an audio chime for their waiter.
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Live Bill Balance & Dues: View unpaid dining/bar orders, annual subscription status, and penalties directly on their profile.
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Sports & Cottages Booking: Reserve guest rooms, tennis courts, and swimming pool slots with instant confirmation.
Mobile Speed on the Floor
Waiters take table-side orders on smartphones and tablets, eliminating lost paper slips and unnecessary trips to the kitchen line.
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Table-Side Punching: Punch orders by table number; food instantly routes to the kitchen screen, drinks route to the bar station.
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Real-Time Table Buzzer Alerts: Audio and visual screen notifications trigger the moment a seated member requests service.
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Ticket Modifications: Add extra rotis or cancel an item without walking back to a fixed POS terminal.
Zero Lost Slips & Organized KDS
Kitchen chefs see a clear digital queue of active tickets organized by station (Veg, Non-Veg, Bar) with live elapsed timers.
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Live Kitchen Monitor: Orders pop up instantaneously via WebSockets with clear station tags and modification notes.
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Ready-to-Serve Notifications: One tap marks food as "Ready", instantly chiming the assigned floor waiter for pickup.
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Peak Rush Efficiency: Eliminates dropped, grease-stained, or misplaced handwritten paper KOTs.
Fast POS & Instant Thermal Receipts
Cashiers generate bills in seconds, calculate statutory food and liquor taxes automatically, and print directly to thermal receipt printers.
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1-Click Bill Generation: Select table, room, or member number to generate final tax invoices with automated GST & VAT.
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Multi-Mode Settlements: Accept UPI QR, Cash, Credit Card, Cheque, or mark the bill as pending balance on member ledger.
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Direct ESC/POS Thermal Printing: Driver-free printing to 58mm/80mm USB and Bluetooth printers with cash drawer kick.
Front Desk Member & Room Allocation
Receptionists verify membership status instantly, allocate guest cottages, record companion tariffs, and assign sports court passes.
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Instant Verification: Search members by phone number or ID to see active standing and privileges.
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Guest Rooms Management: View live room availability (Clean, Occupied, Reserved) and link room tariffs to the host member.
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Facility Passes: Issue guest court passes for tennis, badminton, and swimming pool slots without manual registers.
Executive Control, Audits & Payroll
General Managers, Secretaries, and Treasurers have complete control over staff payroll compliance, liquor audits, and financial statements.
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Indian Statutory Payroll: Computes monthly staff salaries with PF, ESI, Professional Tax, TDS, and salary advance repayments.
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Liquor Shrinkage Audits: Track bar inventory down to the milliliter and peg; review breakage and wastage logs with audit trails.
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Annual Subscriptions: Trigger batch membership renewal billing and monitor dues collection across the club calendar.
Built for Uninterrupted Club Operations
Engineered to run seamlessly across all smartphones, tablets, and computers with zero local server maintenance headaches.
100% Isolated Club Environments
Dedicated, encrypted cloud environments for each club, ensuring member profiles, financial ledgers, and committee records remain strictly confidential.
Sub-Second Live Synchronization
Real-time communication synchronizing floor waitstaff, kitchen display screens, bar counters, and member table buzzers with zero delay during peak hours.
Driver-Free Hardware Integration
Plug-and-play compatibility with standard 58mm & 80mm thermal receipt printers, cash drawers, and barcode scanners without 3rd-party print spoolers.
Indian Statutory & Labor Standards
Pre-configured compliance for GST tax invoicing, liquor excise registers, and Indian statutory payroll calculations (PF, ESI, Professional Tax, TDS).
Schedule a Private Demo of Cluvana
See how Cluvana can modernize your club’s dining rooms, bar audits, member billing, sports facilities, and payroll operations.
Trusted by Premier Sporting Associations, Gymkhanas & Country Clubs